Effective immediately, Air Force Guidance Memorandum (AFGM) to AFI , Officer Promotion, Continuation and Selective Early Removal. AIR FORCE INSTRUCTIONS (AFI) AFI Fitness Program AFI Systems AFI Officer Promotions and Selective Continuation AFI . AIR FORCE INSTRUCTIONS (AFI) AFI Information Security Program AFI Officer Promotions and Selective Continuation AFI Officer.
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Documents Flashcards Grammar checker. It contains decision logic tables DLT to provide standardized instructions for maintenance and disposition of Air Force military personnel records, and procedures for recording and changing basic identifying data in military records.
It tells who is authorized access to Air Force Master Personnel Records MPerR and the Master Personnel File MPerFhow to request access, where information is kept, and procedures for issuance of certificates in lieu of lost or destroyed certificates of separation. This publication requires the collecting and maintaining of information protected by the Privacy Act of The authority to collect and maintain the records prescribed in this instruction is Title 44, United States Code U.
See Attachment 1 for references, abbreviations, acronyms, and terms. This revision eliminates the need to create and maintain officer command selection records for lieutenants and captains not eligible for promotion to major paragraph 1.
BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE
Classified Individual Military Personnel Documents. Record and Data Review Procedures. Loss of a Major Record Group or Subgroup Documents Maintained by Other Activities. Review By the Individual.
DD Form Purpose. Preparing DD Form Recording and Changing Name in Official Records. Furnishing Photocopies of Documents. How to Request MPerRs: Access to Restricted Data. The military personnel sfi system is the way records are kept to show the military service of each person.
The records consist of: The purpose of the system is to: Make the folder as follows: The first medical facility that services the 36-504 makes the Health Record. Personal Clothing and Equipment Record Group. Placement and Custody of the FRGp.
Custodians must make records of performance available to support evaluation boards prescribed by AFIOfficer Evaluation System. This record has “Statements of Disagreement” for enlisted personnel and is made only when the custodian receives a dispute statement. A document in the MPerRGp may be the original, or the designated copy, and may be the only existing copy. Documents of the master record may consist of paper, microfiche, or on optical disk, or all three.
This record is kept in paper, microfiche, or optical disk. Attachment 2, column D by code “OSR” identifies the documents kept in this record. This record is kept on microfiche or optical disk. Attachment 2, column D, by code “CM” identifies the documents kept in this record.
BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE
AFPC maintains this record in paper on active duty master sergeants, senior master sergeants, and chief master sergeants. General Officers Selection Record. AFGOMO creates and maintains this record whenever a colonel is selected for promotion to brigadier general.
MPerRGp record custodians, designated by position, will set up and enforce administrative procedures and physical safeguards for the MPerRGp. The custodian maintains the UPRG and makes corrections to the records per paragraph 2. Making and Maintaining the Folder. Clearly mark the 36-2540 box to show whether it is an officer or airman record. Make available to senior raters only those documents identified as records of performance see AFI during the promotion recommendation process.
Filing and Disposing of Documents. The GSU custodian’s task is to gather and prepare the subgroups for hand-carrying by the member when there is a change in custody. Place an unclassified Optional Form 21, Cross-Reference, in the appropriate record group to show classified documents kept in another file.
Records custodians must secure records in a locked area or container when access is not under the direct control of afl person. Comply with reporting instructions in AFI for records destroyed under conditions in Title 44, U.
Record custodians must set up and enforce afii and physical safeguards for the UPRGs. Situations differ at each base and the record custodian is familiar with ati needs in determining what controls are necessary and practical. Written guidelines that have the approval of the Mission Support Commander or equivalent are encouraged. Military personnel records are “For Official Use Only. Refer to AFIs and for procedures for disclosing information in unclassified military personnel records.
Refer to AFI for access to and disclosure from classified military personnel records. Record custodians will tell personnel who use military personnel records that the concealment, removal, mutilation, or destruction of records or documents may be a criminal offense under Title 1, U. Record afii will tell users that the Privacy Act of l Title 5, U. Anyone who obtains information about an individual under false pretenses may also be subject to criminal penalties enforceable adi Article agi, UCMJ.
The Customer Service element prepares the selection record when a member is promoted to master sergeant. Use the light green letter size pressboard folders GSA stock number Place reports on the right side of the folder. Arrange in date sequence with the most recent report on top. Place citations for all awarded decorations listed in AFI on the left side of the folder. Arrange them in order of precedence with the highest ranking decoration on top.
For multiple awards of the same decoration, arrange in date sequence with the most recent on top. If a citation is missing, use a copy of the special order that awarded the decoration. Place Articles 15 received after promotion to master sergeant in the NSR see paragraph 2.
Review of Selection Record. Individuals will review the record before it is sent to AFPC. After the review, have the member sign and date the folder on the inside lower left-hand corner. For personnel assigned to a GSU, send a copy of the selection record and suspense a reasonable time for return.
Have them sign and date the folder and return it to you. The record custodian signs the folder if the member: If the record custodian signs the folder, place the following remarks on the inside lower left-hand corner of the folder: He or she initiates the filing decision memorandum according to paragraphs 2.
Who makes the Article 15 filing decision: If an Article 15 for a senior NCO results in a reduction to a grade below master sergeant, the commander 63-2504 a filing determination since the Article 15 was received as a senior NCO. In a joint command, if a commander 36-25004 a different Service imposes nonjudicial punishment on a member of the Air Force element, the senior Air Force officer or commander of the element decides to file or not to file an Xfi 15, provided that official is senior to the commander imposing the nonjudicial punishment.
If the senior Air Force officer or commander of the element is unavailable, or is not senior to the commander imposing the nonjudicial punishment, the general court-martial convening authority GCMCA of the Air Force host command see AFISupport Agreements Procedures who is senior to the commander imposing nonjudicial punishment afii the filing decision. The commander imposing punishment forwards the Article 15 and decision memorandum with related correspondence to the servicing staff judge advocate.
The decision to file the Article 15 in the appropriate selection 36-25504 is subject to review by the next senior Air Force commander to the commander imposing the Article 15, except as noted in paragraphs 2. A commander, who is a general officer or exercises general court-martial convening authority GCMCAmay delegate his or her review authority to a principal assistant see AFINonjudicial Punishment Guide. If the commander imposing Article 15 punishment exercises GCMCA or is a higher level commander, the decision to file in the appropriate selection record is not subject to review.
The senior Air Force officer assigned performs the review for members assigned to commands, activities, or agencies outside the Department of the Air Force. In a joint command the decision to file is not subject to review, if an officer other than the senior Air Force officer assigned avi command or service GCMCA as described above makes the decision.
The review authority may either concur or nonconcur with the commander imposing the Article 15 and this decision is 36-2054. References to “commander” or “commander imposing the Article 15” in this paragraph, in subparagraphs 2.
The decision to include or exclude the Article 15 in a selection record may not be revoked once it is filed in the MPerRGp. The commander will process the Article 15 and decision letter in an expeditious manner. Do not process the Article 15 until the decision letter is completed. Article 15 retention period. For Lt Colonels and below, keep Article 15 on file in the selection record until the officer is afforded one in promotion zone IPZ or afii promotion zone APZ consideration for colonels it is the first or subsequent consideration to brigadier generaland subsequent approved appeal to have the Article 15 removed from the OSR is received.
Lt Colonels and below may request removal of the Article 15 through an appeal process after one IPZ or APZ consideration for colonels it is the first or subsequent consideration to brigadier general. The appeal should be submitted to commander or review authority who originally directed the Article 15 placement in the OSR, or successor in command.
Senior NCOs may request early removal of the Article 15 through the commanders who originally decided to place the Article 15 in the selection record, or from successors in xfi.
All Article 15s are permanently retained in the master personnel record Correspondence and Miscellaneous Group unless set aside in their entirety in accordance with AFI 36-25044 a commander decides not to file the record of Article 15 punishment in the selection record, follow these procedures: The commander imposing Article 15 punishment prepares the decision memorandum figure A4.
When a commander decides to file the record of Article 15 punishment in the appropriate selection record and the commander is not a GCMCA or higher level commander, 36-2504 these procedures: The commander imposing Article 15 punishment notifies the individual in writing of the intent to file figure A4. The individual will acknowledge receipt of the notification and submit a statement, if any, of rebuttal, mitigation, or circumstances for consideration figure A4.
The commander also prepares the memorandum figure A4.